29+ Free Production Schedule Templates (Excel, Word)

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A well-designed production schedule template is a document used when producing films to manage tasks well. The production schedule assists you in maintaining a balance among all of the tasks that pertain to your production.

What is a production schedule for film?

Producing a film or a product usually includes the pulling together of different factors. In general, without the semblance of a guide, it can be very difficult to monitor all of the things that must get achieved. The task of organizing your schedule can become a lot less difficult by having a production calendar template.

Why is a production schedule essential?

In most film productions, making schedules is just like assembling a puzzle together. This is because it includes various factors. Each factor has varied priorities that you all require to consider when planning your production. Therefore, you will require a production plan template.

You have to first understand that film production is not just a case of selecting a script and not just conduct the film from start to end. It is rare by experience that film production is ever organized chronologically.

What to include in a production schedule template?

Include the following elements in a production schedule template;

  • The lining of the script
  • Divide the script into breakdown sheets
  • For a location, scouting and securing it
  • Collecting the crew you require
  • Casting presenters or actors
  • Organizing the equipment you require
  • Getting all of the necessary permissions and licenses
  • Making the call sheet
  • Making the prop list
  • Scheduling the special effects

How to make a production schedule?

Here are the pointers to make a production schedule;

Breakdown the script

By breaking down the script, you can fulfill both your organizational and creative goals. You’re “tagging” the items in the script when you do this. This allows you to have a catalog of what you require.

Make the budget

To plan a production budget, it would be very difficult for you in case you don’t have an idea of how much you’re spending. When you have completed the script breakdown, you can use the broken-down script to identify what crew case and equipment you require. You have to review it to find out where you can cut costs if you end up going over your.

Decide the equipment to use

When you have done with the budget, the next step is to use this to identify what type of equipment you can afford. You can monitor everything using an equipment and tracking sheet when you have identified what equipment to purchase or rent and the dates you will require them. You should also check the performance evaluation form.

On the basis of the availability of your crew, make a schedule

These days, many outfits make use of software to make their jobs easier. For media management, an all-in-one software enables you to explain your project’s milestones, checkpoints, and stages. By using this software, you will get a better understanding of how to make an outline of your schedule.

Go through your schedule

After completing the previous steps, it’s time to think about your production schedule outline again to ensure that you haven’t bypassed anything. This indicates that you have to keep reviewing. In this way, you can save a lot of valuable time as you won’t have to second-guess anything after start making your shooting schedule.

Make your production schedule

Now, you are ready to start the process of writing your production schedule. An effective way to begin is by identifying the number of pages you want to shoot every day.

Make the call sheets and distribute them

Now, for each production day, it will also be the time to come up with the call sheets.


In conclusion, a production schedule template is prepared by the first assistant director during the re-production stage. This document is the outline and framework of film production.

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