29+ Free Professional Training Manual Templates [Word]

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A training manual template is a document given to the new employees so that they know the training plan in detail. A training manual acts as a guide for them to perform tasks properly. For an organization, this document is the key to ensuring that everything flows smoothly.

Why do you require a training manual template?

An organization’s employee management plan should make training manual examples for the various positions in the company. This training manual makes sure continuity of operations whenever new employees get hired. This document serves the same purpose when personnel transfer from one job to another in the company.

Moreover, the most important purpose of this document is to give a consistent method of communicating guidelines to employees on how to perform the functions of their jobs. The use of this manual benefits both the supervisors and employees. Training manuals give the structure and content necessary in the training of new hires. It is also useful to monitor the performance of incumbent employees.

What to include in a training manual template?

The training manual template should include the following elements;


The introduction of training manual should be concise, clear, and attractive. It should give the primary purpose of the training program.


It is an important part that gives instructions on how to navigate through the several sections of your training program.


You will now introduce your employees to the objectives after the introduction and the instructions. In order to get your employees ready to navigate the rest of the contents, these objectives should be clearly presented and defined from the beginning.

Main content

The main content is the substance and heart of the manual. The contents of each manual may vary on the basis of the program. In addition, you can utilize different types of media in order to maximize the delivery of content. This is highly beneficial to your employees’ learning processes.

Surveys or assessments

Surveys or assessments aren’t an important part of your manual’s content. However, you can create it separately. You can use this section to determine the effectiveness of your training program or manual. It can also explains in case your employees can apply what they’ve learned effectively.

Summary and follow-up steps

This part summarizes the main points of your manual in an organized way. It should contain the follow-up steps to increase the ability of your employees to reinforce what they’ve learned.

Schedule or timeline

In most cases, for some training programs, employees get the choice to learn at their own pace and time. This is more practical than assigning timelines that they can’t complete.

Frequently asked questions

This part is very helpful as it enables your employees to look for a solution to their queries.

Supplemental material or related sources

Include anything that is relevant to your training program that can assist your employees further. You may also like Business Hours Templates.

How to write a training manual?

Here are some pointers that you should consider while writing a training manual;

  • At first, you have to define a clear objective.
  • You will need all the help you can get as writing this manual involves a certain degree of difficulty.
  • You should collect all the relevant knowledge, information, checklists, processes, and more that you want to include. You have to be very thorough with each point.
  • The most common mistakes that most companies commit while crafting a manual is not considering the intended audience.
  • You have to organize the information as soon as you formulate the idea of what information to include in your manual.
  • In your manual, you must add table of contents especially if you are planning to make a lengthy manual.
  • At the end, summarize each of the sections.


In conclusion, you should make a training manual template in such a way that is both interesting and informative to read. This document gives the structure and content necessary in the training of new hires.

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